How To Remove Blank Rows In Excel Pivot Table: Easy Guide

Are blank rows in your Excel pivot table causing frustration and clutter?

Do you want to learn a simple technique to clean up your pivot table and improve its efficiency?

In this easy guide, we will show you how to remove blank rows in your Excel pivot table, ensuring that your data is clean and concise. Say goodbye to unnecessary clutter and hello to a streamlined and organized pivot table.

Why Use a Dynamic Range for Pivot Table Data?

Using a dynamic range for your pivot table data is an efficient way to ensure that your table always includes the latest data without any blank rows. By using the Name Manager feature in Excel, you can create a named range that will automatically expand or contract as you add or remove data. This means that you don’t have to manually update the range every time your data changes. Additionally, using a dynamic range can improve the performance of your pivot table by reducing the amount of unnecessary data that needs to be processed.

When you create a dynamic range, you are essentially telling Excel to include only the non-blank cells in your pivot table data. This helps to eliminate any empty rows that may appear in your pivot table, making it more visually appealing and easier to analyze.

Benefits of Using a Dynamic Range:

• Automatic Updates: With a dynamic range, your pivot table will automatically update whenever you add or remove data. You don’t have to worry about manually adjusting the range or dealing with outdated information.
• Improved Performance: By reducing the amount of unnecessary data that needs to be processed, a dynamic range can help improve the performance of your pivot table. This means faster calculations and a more responsive user experience.
• Flexibility: With a dynamic range, you have the flexibility to add or remove data without having to adjust the range manually. This can save you time and make your data management process more efficient.

To create a dynamic range for your pivot table data, you can use the Name Manager feature in Excel. This feature allows you to assign a name to a range of cells and define its scope. By using the OFFSET or INDEX functions, you can create a formula that dynamically adjusts the range based on the size of your data.

By following these steps and creating a dynamic range for your pivot table data, you can ensure that your table always includes the latest information and is free from any unnecessary blank rows.

Creating a Dynamic Range in Excel 2010

In Excel 2010, you can easily create a dynamic range using the Name Manager feature. By defining a dynamic range, you can ensure that your data is always up to date and accurately reflected in your pivot table. Here’s how you can create a dynamic range in Excel 2010:

1. Go to the Formulas tab in Excel.
2. Select the Name Manager option.
3. Create a new range and give it a descriptive name, such as ‘all_data’.
4. In the ‘Refers to’ box, enter the OFFSET formula to define your range.
5. Adjust the formula based on the location and size of your data.

For example, if your data starts from cell A1 and extends to column E, you can use the following formula:

=OFFSET(Source!$A$1,0,0,COUNTA(Source!$A:$A),5)

This formula creates a dynamic range that includes all the non-blank cells in column A to column E. Remember to replace ‘Source’ with the name of your worksheet.

Creating a dynamic range in Excel 2010 allows your pivot table to adapt to changes in your data, ensuring that it always includes the latest information. This feature is particularly useful when working with large datasets that are regularly updated.

Here’s an example of how a dynamic range can be used in Excel 2010:

In the example above, the dynamic range is defined to include all the non-blank cells in the ‘Product’, ‘Category’, and ‘Sales’ columns. This ensures that any new data added to these columns will automatically be included in the pivot table.

By utilizing the Name Manager feature in Excel 2010, you can create dynamic ranges that adapt to the changing nature of your data. This not only saves you time but also ensures the accuracy and relevancy of your pivot table.

Removing Rows with Only Blank Cells

If you want to remove rows in your pivot table that contain only blank cells, you can use the Filter feature in Excel. Here’s how:

1. Select the columns that contain your data by dragging the cursor over them.
2. Go to the Data tab and click the Filter button. This will enable filtering for your selected columns.
3. Click the filter button in the desired column (e.g., column A) and clear all the checkmarks by unchecking the (Select All) checkbox.
4. Put a checkmark in the (Blanks) checkbox at the bottom and click OK. This will filter the pivot table to display only the rows that have empty cells in the selected column.
5. Select these rows and click the Delete Sheet Rows button in the Home tab to remove them.

By following these steps, you can easily eliminate any rows in your pivot table that contain only blank cells, ensuring a cleaner and more organized data presentation.

Take a look at the example below to better understand how this process works:

Before:

After:

In the example above, we have a pivot table showing the revenue and profit of different companies. After applying the filter to remove rows with only blank cells, the pivot table is updated to display only the rows with actual data, removing the blank rows.

Removing Rows with Any Blank Cells

To remove rows in your pivot table that contain any blank cells, you can use another method in Excel. Follow these steps:

1. Select the data range in your pivot table.
2. Go to the Home tab and click the Find & Select button.
3. From the dropdown menu, select the Go To Special option.
4. In the Go To Special dialog box, choose the Blanks option and click OK. This will select all the blank cells in the pivot table.
5. Go back to the Home tab, click the arrow below the Delete button, and choose the Delete Sheet Rows option. This will delete the entire rows that contain blank cells in the pivot table.

By using this method, you can easily remove any rows that have blank cells in your pivot table, ensuring that your data remains clean and accurate.

Manually Removing Blank Rows

If you only have a small number of blank rows in your pivot table that you want to remove, you can do it manually. There are a few methods you can use:

1. Method 1: Right-click and Delete: Right-click on the row number of the blank row and select the Delete option. This will delete the entire row.
2. Method 2: Select and Keyboard shortcut: Select all the blank rows you want to remove and press CTRL + Minus Sign “-” on your keyboard. This will also delete the selected rows.

Keep in mind that manual removal of blank rows can be time-consuming, especially for large spreadsheets. However, if you only have a small number of blank rows, these methods can be effective in quickly removing them from your pivot table.

Using the Filter Feature to Remove Rows in Excel

The Filter feature in Excel is a powerful tool that allows you to easily remove rows from your pivot table. By using this feature, you can filter your data and display only the rows that have empty cells, making it simple to identify and remove any unnecessary or blank rows.

To begin, follow these steps:

1. Select your data range, including any blank cells, in Excel.
2. Go to the Data tab and click the Filter button under the Sort & Filter group.
3. This will enable filtering for your selected range.
4. Next, click the filter button in any of the column headers.
5. From the dropdown menu, tick the Blanks option.
6. This will filter the pivot table to display only the rows that have empty cells in the selected column.
7. Finally, select the rows with blank cells and press Ctrl + “-” (minus sign) to delete them.

This method allows you to quickly and efficiently remove the unwanted rows from your pivot table, streamlining your data and ensuring a clean and organized presentation.

Final Thoughts on Removing Blank Rows In Excel Pivot Table

When working with Excel pivot tables, removing blank rows is an essential step to maintain clean and well-organized data. Fortunately, there are several methods you can use to achieve this. Whether you prefer using dynamic ranges, filtering, or manual deletion, the goal remains the same: to eliminate unnecessary blank rows and enhance the performance of your pivot table.

By incorporating dynamic ranges into your pivot table, you can ensure that only non-blank rows are included. This not only streamlines your data but also reduces the processing time required by Excel. Additionally, utilizing the filtering feature allows you to easily identify and remove rows with either all or any blank cells, depending on your specific needs.

However, it’s important to remember that removing blank rows is not a one-time task. As you modify or update your data, make sure to refresh your pivot table to reflect these changes accurately. This way, your pivot table will always provide the most up-to-date and relevant insights.

Vaishvi Desai

Vaishvi Desai is the founder of Excelsamurai and a passionate Excel enthusiast with years of experience in data analysis and spreadsheet management. With a mission to help others harness the power of Excel, Vaishvi shares her expertise through concise, easy-to-follow tutorials on shortcuts, formulas, Pivot Tables, and VBA.