# How to Separate Numbers from Text in Excel Using Formula?

Have you ever encountered a situation in Excel where you have a cell containing a mix of numbers and text, but you only want to extract the numeric portion? Perhaps you have a list of product codes that include both letters and digits, and you need to separate out just the numbers for analysis. Or maybe you’ve imported data from another source that combined text and numeric values in the same column.

In this article, we’ll explore various **Excel formulas and techniques to separate numbers from text**, allowing you to easily extract and work with the numeric data you need.

## Why Separate Numbers from Text in Excel?

Before we dive into the specifics of separating numbers from text, let’s understand why this task is important:

**Data Analysis**: When conducting data analysis in Excel, having clean and properly formatted data is crucial. Separating numbers from text ensures that you can perform mathematical calculations, create charts, and derive meaningful insights from your numeric data.**Consistency**: Consistent data formatting is essential for maintaining a well-organized and reliable spreadsheet. By separating numbers from text, you can ensure that your data is standardized and ready for further processing.**Filtering and Sorting**: Excel’s filtering and sorting features work best when data is in a consistent format. Separating numbers from text allows you to easily filter and sort your data based on numeric values, making it simpler to find and analyze specific information.

## Methods to Separate Numbers from Text in Excel

Now that we understand the importance of separating numbers from text, let’s explore different methods to accomplish this task in Excel.

### Using the VALUE Function

One of the simplest ways to extract numbers from a cell containing both text and numeric characters is by using the VALUE function. The VALUE function converts a text string that represents a number to a numeric value. Here’s how you can use it:

- Create a new column adjacent to the column containing the mixed data.
- In the new column, enter the following formula:
`=VALUE(A2)`

, replacing`A2`

with the cell reference of the first cell containing the mixed data. - Press Enter, and Excel will extract the numeric value from the cell.
- Drag the formula down to apply it to the entire column.

Original Data | Extracted Number |
---|---|

Product123 | 123 |

Item789 | 789 |

Code456 | 456 |

### Using the TEXT Function

Another approach to separate numbers from text is by using the TEXT function in combination with the RIGHT and LEN functions. This method is particularly useful when the numeric portion of the data has a fixed length. Here’s how it works:

- Create a new column adjacent to the column containing the mixed data.
- In the new column, enter the following formula:
`=RIGHT(A2, LEN(A2)-LEN(LEFT(A2, MIN(FIND({0,1,2,3,4,5,6,7,8,9}, A2&"0123456789"))-1)))`

, replacing`A2`

with the cell reference of the first cell containing the mixed data. - Press Enter, and Excel will extract the numeric portion from the cell.
- Drag the formula down to apply it to the entire column.

Original Data | Extracted Number |
---|---|

ABC123 | 123 |

DEF456 | 456 |

GHI789 | 789 |

### Using Flash Fill

Excel’s Flash Fill feature is a powerful tool that can intelligently separate numbers from text based on patterns it detects in your data. Here’s how to use Flash Fill:

- In a new column adjacent to the column containing the mixed data, manually type the numeric portion of the first few cells.
- Select the cells where you manually entered the numbers.
- Go to the Data tab on the Excel ribbon and click on “Flash Fill” (or use the keyboard shortcut Ctrl+E).
- Excel will automatically fill in the remaining cells with the extracted numbers based on the pattern it detected.

Original Data | Extracted Number |
---|---|

Order#1234 | 1234 |

Order#5678 | 5678 |

Order#9012 | 9012 |

## Advanced Techniques for Separating Numbers from Text

In addition to the methods mentioned above, there are a few advanced techniques you can use to separate numbers from text in more complex scenarios.

### Using Regular Expressions

**Regular expressions** (regex) are a powerful tool for pattern matching and manipulation of text. In Excel, you can use regular expressions in combination with the `FILTERXML`

function to extract numbers from text. Here’s an example:

- Create a named range called “Regex” and set its value to
`<s><d>\d+</d></s>`

. - In a new column, enter the following formula:
`=FILTERXML("<s><d>"&SUBSTITUTE(A2, " ", "</d><d>")&"</d></s>", Regex)`

, replacing`A2`

with the cell reference of the first cell containing the mixed data. - Press Enter, and Excel will extract the numeric values from the cell.
- Drag the formula down to apply it to the entire column.

Original Data | Extracted Numbers |
---|---|

Text 123 456 | 123456 |

Digits 789 012 | 789012 |

Numbers 345 678 | 345678 |

### Using VBA Macros

For more complex scenarios or large datasets, you can use **VBA macros** to automate the process of separating numbers from text. Here’s a simple VBA macro that extracts numbers from a selected range:

```
Sub ExtractNumbers()
Dim cell As Range
For Each cell In Selection
cell.Offset(0, 1).Value = GetNumeric(cell.Value)
Next cell
End Sub
Function GetNumeric(strInput As String) As String
Dim strOutput As String
Dim i As Integer
For i = 1 To Len(strInput)
If IsNumeric(Mid(strInput, i, 1)) Then
strOutput = strOutput & Mid(strInput, i, 1)
End If
Next i
GetNumeric = strOutput
End Function
```

To use this macro:

- Open the Visual Basic Editor (VBE) in Excel by pressing Alt+F11.
- Insert a new module and paste the above code into it.
- Select the range containing the mixed data in your Excel worksheet.
- Run the
`ExtractNumbers`

macro by pressing F5 in the VBE or by going to the Developer tab, clicking on “Macros,” selecting the macro, and clicking “Run.” - The macro will extract the numbers from the selected range and place them in the adjacent column.

## Final Thoughts

Separating numbers from text in Excel is a common task that can be accomplished using various formulas and techniques. Whether you use the VALUE function, TEXT function, Flash Fill, regular expressions, or VBA macros, Excel provides powerful tools to extract numeric data from mixed content. By separating numbers from text, you can ensure data consistency, perform accurate calculations, and gain valuable insights from your spreadsheets. Implement these methods in your Excel workflows and unlock the full potential of your numeric data.

## FAQs

### What is the simplest way to extract numbers from a cell containing both text and numeric characters in Excel?

### How can I separate numbers from text in Excel when the numeric portion of the data has a fixed length?

### What is Flash Fill in Excel, and how can it help separate numbers from text?

### How can I use regular expressions in Excel to extract numbers from text?

### Can VBA macros be used to separate numbers from text in Excel?

Vaishvi Desai is the founder of Excelsamurai and a passionate Excel enthusiast with years of experience in data analysis and spreadsheet management. With a mission to help others harness the power of Excel, Vaishvi shares her expertise through concise, easy-to-follow tutorials on shortcuts, formulas, Pivot Tables, and VBA.