How To Get Average In Excel Pivot Table: Easy Guide

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Do you struggle with calculating averages in Excel pivot tables? Are you looking for a step-by-step guide that simplifies the process and provides valuable insights for your data analysis tasks? Look no further! In this article, we will show you how to change the default Sum function to Average in an Excel pivot table. So, are you ready to unlock the power of pivot tables and elevate your data analysis? Let’s dive in!

Step By Step Guide

In this step-by-step guide, we will walk you through the process of getting the average in an Excel pivot table. Follow these simple instructions to change the default sum calculation to an average:

  1. Create a Pivot Table: Start by selecting the data you want to analyze. Then, go to the Insert tab and click on PivotTable.
  2. Choose Data Fields: In the PivotTable Field List, drag and drop the relevant fields into the Rows and Values sections. For the field you want to calculate the average, place it in the Values section.
  3. Apply Average Calculation: By default, the pivot table will show the sum of the values. To change it to average, click on the drop-down arrow next to the value field in the pivot table. Then, select Value Field Settings.
  4. Change Calculation: In the Value Field Settings dialog box, select the Show Values As tab. From the list of options, choose Average. Click OK to apply the changes.

Congratulations! You have successfully changed the calculation in your pivot table to display the average values. Now you can analyze your data with the average values instead of the sum.

If you prefer visual guidance, you can refer to the following step-by-step screenshots:

StepDescription
Step 1Select the data and create a PivotTable.
Step 2Drag and drop fields into Rows and Values sections.
Step 3Click on the drop-down arrow and select Value Field Settings.
Step 4Choose Average as the calculation and apply the changes.

Format Your Pivot Table Average Number Values

Once you have calculated the average values in your Excel pivot table, it’s important to format them for better presentation. Formatting the average values can make them easier to read and understand. Here are a few formatting tips:

Decimal Places

If your average values have too many decimal places, you can round them to a specific number of decimal places. To do this, follow these steps:

  1. Select the cells containing the average values in your pivot table.
  2. Right-click and choose “Format Cells” from the context menu.
  3. In the Format Cells dialog box, go to the “Number” tab.
  4. Under “Category,” select “Number” or “Currency.”
  5. In the “Decimal places” field, enter the number of decimal places you want to display.
  6. Click “OK” to apply the formatting.

Number Formatting

You can also apply different number formatting styles to your average values, such as adding thousand separators or changing the currency symbol. To apply number formatting in Excel:

  1. Select the cells containing the average values in your pivot table.
  2. Right-click and choose “Format Cells” from the context menu.
  3. In the Format Cells dialog box, go to the “Number” tab.
  4. Select the desired number format from the list of options.
  5. Customize the formatting options as needed.
  6. Click “OK” to apply the formatting.

By formatting your pivot table average values, you can make them more visually appealing and easier to interpret. Experiment with different formatting options to find the style that best suits your needs.

Additional Calculations in Excel Pivot Tables

In addition to displaying averages, Excel pivot tables offer a range of other calculation types that can enhance your data analysis. These calculations provide valuable insights and allow you to gain a deeper understanding of your data.

Different Calculation Types in Pivot Tables

When working with pivot tables, you can perform various calculations, including:

  • Count: This calculation type allows you to determine the number of occurrences of a particular value in your data set. It is useful for analyzing data that involves counting, such as the number of sales or customers.
  • Maximum: The maximum calculation helps you find the highest value in a given set of data. This is especially useful when you need to identify the peak performance or maximum values in a dataset.
  • Minimum: With the minimum calculation, you can identify the lowest value in your data. This is helpful when you need to find the minimum stock level or the lowest sales figure in a given period.
  • Product: The product calculation allows you to multiply values together. This is valuable for calculating total revenue or total cost by multiplying unit price with quantity.

By utilizing these different calculation types in your Excel pivot table, you can uncover valuable insights and perform comprehensive data analysis.

Power of Excel Pivot Tables

Excel pivot tables are a game-changer when it comes to data analysis. They offer a wide range of advantages that simplify and enhance the data analysis process. Here’s why Excel pivot tables are powerful tools for data modeling and analysis:

  • Summarize and analyze large amounts of data: With pivot tables, you can easily handle vast datasets without getting overwhelmed. They allow you to summarize and analyze data from different perspectives, giving you valuable insights.
  • Simplify complex data analysis: Pivot tables simplify the process of analyzing complex data. They provide a user-friendly interface that enables you to drag and drop data fields, instantly transforming them into meaningful reports and charts.
  • Flexibility in data exploration: Pivot tables give you the flexibility to explore and analyze your data in various ways. You can change calculations on the fly, switch between different data fields, and apply filters to focus on specific subsets of data.
  • Enhance decision-making: By harnessing the power of Excel pivot tables, you can make informed decisions based on accurate data analysis. Whether you’re identifying trends, comparing performance metrics, or forecasting future outcomes, pivot tables enable you to drive data-driven decision-making.

Take a look at the example below, which demonstrates how pivot tables can simplify data analysis:

ProductQuantity SoldRevenue
Product A150$5,000
Product B200$8,000
Product C100$4,000
Product A100$3,500
Product B150$6,000

By creating a pivot table, you can easily calculate the sum of quantity sold and revenue for each product. This allows you to analyze the performance of each product and make data-driven decisions.

To master the art of Excel pivot tables and leverage their advantages for powerful data analysis and modeling, practice and explore different features and functions. With time and experience, you’ll become proficient in simplifying data analysis and gaining valuable insights. Additionally, taking online courses or workshops can provide in-depth knowledge and hands-on experience in utilizing pivot tables effectively. Furthermore, learning about extracting MDX queries from pivot tables can enhance your skill set and make your data analysis even more powerful. Understanding this aspect will help you customize and fine-tune your analysis to derive even more meaningful insights from your data.

Further Learning and Resources

If you’re looking to expand your knowledge and skills in Excel pivot tables and data analysis, there are several resources available to help you on your journey. Whether you’re a beginner or looking to enhance your existing skills, these resources can provide you with the guidance and information you need.

Firstly, excel pivot table tutorials are an excellent way to learn the ins and outs of creating and manipulating pivot tables. Online platforms such as Microsoft’s official Excel tutorials, YouTube channels like ExcelIsFun, and educational websites like Exceljet offer a wide range of tutorials that cover everything from basic concepts to advanced techniques.

Additionally, knowing keyboard shortcuts can significantly boost your productivity and efficiency while working with Excel. Websites like Microsoft Excel Help and Exceljet provide comprehensive lists of keyboard shortcuts for Excel. Learning and utilizing these shortcuts can save you a significant amount of time when performing data analysis tasks.

Lastly, excel data preparation is a critical step in ensuring the accuracy and reliability of your analysis. Websites like ExcelChamps and DataFlair offer tutorials and guides on how to clean and prepare your data before creating pivot tables. Learning data preparation techniques can help you avoid common pitfalls and ensure the quality of your analysis.

FAQ

How do I calculate the average in an Excel pivot table?

To calculate the average in an Excel pivot table, you can easily change the calculation to an Average instead of the default Sum. Here’s a step-by-step guide on how to do it:

How do I format the average number values in my pivot table?

To format your pivot table average values, you can adjust the decimal places and customize the presentation. Here’s how you can do it:

Can I perform calculations other than averages in an Excel pivot table?

Yes, Excel pivot tables offer various calculation types, such as count, maximum, minimum, product, and more. This allows you to perform comprehensive data analysis and gain valuable insights.

What are the advantages of using Excel pivot tables for data analysis?

Excel pivot tables are a powerful tool for data analysis. They simplify the process of summarizing and analyzing large amounts of data, allowing you to uncover valuable insights. You can also change calculations on the fly, explore data in different ways, and become more efficient and effective in your data analysis tasks.

Where can I find additional resources to enhance my skills in Excel pivot tables and data analysis?

If you want to further enhance your skills in Excel pivot tables and data analysis, you can explore tutorials, Excel keyboard shortcuts, and other resources dedicated to Excel data preparation.

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